This little acronym is helpful when sorting through anything but can be most impactful to change our lives when we apply it to paperwork. We have all done it, looked through a stack of mail or papers on our desk and dealt with the easy things and set the rest aside to be looked at later. Sometimes it may seem that the pile of paperwork did not get any smaller even after it was sorted. An acronym that I find helpful to solve this problem is OHIO. OHIO stands for Only Handle It Once. When you decide to sit down with a pile of paperwork it is best to do it next to the shredder and the filing cabinet so they are easily accessible. The key to only handle it once is to deal with each item individually and immediately. Once you are done with it, it should be put it in its proper place. If you need to make a phone call or fill something out, if at all possible, do it before moving onto the next piece of paper. This may seem easier said than done and I admit that it will take some practice. However, if you keep repeating the phrase in your mind while sorting through your stack of papers, you might find that it does get easier and quickly becomes a habit. Hopefully, a habit that will leave your world free of unnecessary paperwork and will cut down on the time you spend searching for that receipt you need because it is in your file where it belongs. Go OHIO!
I recently took a look at my to-do list and found that it was always too long. My solution was to break my list down into smaller portions and do a little bit each day. I limit my to-do list for each day to five things. This was a workable solution to the never ending list and found that I had a sense of accomplishment each day when the list was done. The beauty of a personal assistant is being able to finish your to-do list by having your personal assistant do the things that you would otherwise spend a lot of your free time getting done. There are some things that you will have to ultimately do yourself like renew your driver’s license. However, wouldn’t it be nice to have your personal assistant tell you what day of the week and when the Department of Motor Vehicles lines are the shortest so you can get it done fast. In addition, a personal assistant can help you prioritize and manage your to-do list so you don’t have to.
As a personal assistant, I see times where people have a hard time letting go. Whether that be letting go of things that are creating clutter in their life or that household task that could really be done by someone else. We are all too busy. Too busy at work, too busy at home and too busy in our minds. Learning how and when to delegate is a skill and being able to really let the task be done by the person you are delegating to can be an emotional journey. The main hurdle in delegating something to someone else is figuring out what tasks can be delegated. With good instructions and a person who is willing to listen and pay attention to the details, you can gain hours in your day to do the important things in your day that no one else can do but you. This could include things like going to the gym, reading a story to your children and sitting down after dinner to spend time quality time with your spouse.
I am excited to be starting a new chapter in my life with The Zen Maker. I am a personal assistant because I like to help people make their lives better, every day. This blog will be a place to come to find ideas on simplifying your life, organizational tools, and other helpful tips that will make your life better. You might be saying to yourself, I am not a movie star or the CEO of a large company, what am I going to do with a personal assistant? How much free time would you have if all you had me do for you was grocery shopping twice a month, picking up your dry cleaning and buying a birthday present and having it come to you gift wrapped? That might clear out two Saturdays worth of errands for you and allow you to enjoy your free time doing something else such as going to the zoo with your family, going away for the weekend or taking a day to spend with your loved ones. It is easy to get started and The Zen Maker packages and prices will be up on the website very soon. Stay tuned!!!